
BYLAWS of
UNIVERSITY HILLS ASSOCIATION OF HOMEOWNERS
The name of this organization
shall be the UNIVERSITY HILLS ASSOCIATION OF HOMEOWNERS.
The geographical boundary of the
UNIVERSITY HILLS ASSOCIATION OF HOMEOWNERS is the external perimeter of the
enumerated lots reflected on the map attached as Exhibit "A" hereto
and incorporated by reference for all purposes as if set forth herein in full.
Section 1. The UNIVERSITY HILLS
ASSOCIATION OF HOMEOWNERS is an unincorporated, nonprofit association organized
and created as a legal entity separate from its members under the Texas Uniform
Unincorporated Nonprofit Association Act, consisting of members joined by
mutual consent for the following common, nonprofit purpose.
Section 2. The purpose of the
UNIVERSITY HILLS ASSOCIATION OF HOMEOWNERS shall be to form a positive
coalition to support projects and programs which promote the common good and
general welfare of all our members, to inform, educate, and provide an open
forum for the free discussion of all issues which affect our neighborhood, and
to promote cooperative action to build a better neighborhood by reducing and
preventing crimes; to develop a cleaner, safer, healthier neighborhood and
improve the quality of life for its residents; to solve problems which exist or
arise within our boundaries; to enable our members to work together to
determine the needs of our neighborhood and fully utilize all available
resources to respond to those needs; and to organize and provide events and
activities for the recreation, fellowship, and common good of all of our
members.
ARTICLE
IV. - Membership
Section 1. The membership of this
Association shall consist of at least three members. Membership shall be open to any household owning or leasing a
residence located on any lot lying within the geographical boundary of the
Association. Membership shall also be
open to a representative from any organization, government agency, nonprofit
entity, business, church, or school, if any, located on any lot lying within
the geographical boundary of the Association.
Section 2. Each member, as
defined and limited by this Article, shall have only one vote. Any organization or entity that is a member
of this Association shall likewise have only one vote and no such organization
or entity shall have more than one voting representative. The designated representative of each such
organization or entity that is a member of this Association must have specific
voting authority from the governing board of the organization or entity that
he/she represents. Voting by proxy
shall be permitted.
Section 3. It shall be the responsibility of the Board of Directors to maintain a current membership list of the association which shall be open and available for inspection upon request. This list shall be comprised of persons and entities that qualify for membership and who have registered as members and have paid the dues of Association then in effect. The membership list is not to be used for business solicitation.
Section 4. No mandatory dues or
assessments shall ever be set or assessed by the Association upon those persons
or entities residing or located within the geographical boundaries of the
Association based solely on the fact that those persons or entities reside or
are located within the boundary of the Association. Membership in the Association shall be solely on a voluntary
basis. The Board of Directors may,
however, from time-to-time establish or set annual dues or other assessments
that shall be paid by the members of this Association as a condition of
voluntary membership in the Association.
Section 1. The Board of Directors
shall be composed of not less than three nor more than twelve (12) members to
be elected by the membership at a general meeting of the Association. The directors and officers shall be elected
for a two-year term. No director shall
serve more than six consecutive years unless elected as President or Vice-President
of the Association or serving as Immediate Past President of the Association.
Section 2. Every other year, the
members of the Association, at a general membership meeting, shall also choose
from its membership the following officers:
A. President
B. Vice-President/President Elect
C. Secretary
D. Treasurer
Section 3. The Immediate Past
President shall serve in an advisory capacity to and as a voting member of the
Board of Directors.
Section 4. Directors and officers
shall serve the term for which they are elected or until replaced. The Board of Directors may combine two or
more officers' positions for convenience and ease of operations or may
designate other officers as it deems necessary and appropriate.
Section 5. Duties of Officers are
as follows:
A. President. The President shall manage the day-to-day affairs of the Association and shall serve as the registered agent of the Association. The President shall also preside at general membership meetings of the Association and meetings of its Board of Directors.
B. Vice-President. The Vice-President shall act as the aide to the President and shall preside at meetings in the absence of the President. The Vice-President shall also fulfill the duties of the office of the President of the Association whenever the President is unable to do so. The Vice-President shall also be the President Elect of the Association to serve as President of the Association when the current President's term in office expires.
C. Secretary. The Secretary shall maintain accurate minutes of meetings of the general membership and meetings of the Board of Directors. The Secretary shall be the custodian of all official records of the Association. The same person may serve as both Secretary and Treasurer of the Association.
D. Treasurer. The Treasurer shall have custody of all funds and shall keep a full and accurate account of all receipts, disbursements, and expenditures of the Association. The Treasurer shall present a financial report at each general membership meeting of the Association and meetings of its Board of Directors. The Board of Directors may combine the offices of Secretary and Treasurer of the Association into one office if it deems necessary to do so.
E. Immediate Past President. The Immediate Past President shall serve as a advisor to the President and to the Board of Directors and shall preside at meetings in the absence of both the President and the Vice-President.
Section 6. The business and
affairs of the Association shall be managed by its Board of Directors. The Directors shall in all cases act as a
board and may adopt such rules and regulations for the conduct of meetings and
management of the Association as they may deem proper.
Section 7. No contract shall be
entered into in the name of the Association except as recommended by the Board
and approved by the majority of those present of the Board of Directors at a
regular meeting of the Board or a special meeting called for that purpose.
Section 8. At any meeting of the
Board of Directors, a simple majority shall constitute a quorum for the
transaction of business.
Section 9. Any or all members of
the Board of Directors may be removed for cause by a majority vote of the
members attending a general membership meeting of the Association.
Section 10. In the event that a
vacancy occurs in the Board of Directors, such vacancy shall be filled by a
majority vote of the Directors.
Section 11. No member of the
Board of Directors of the Association shall receive any form of compensation from
any source in connection with the discharge of his/her duty as an officer.
Section 12. The Board of
Directors shall meet at least four times each year.
Section 1. There shall be a
general membership meeting of the Association at least once each year at which
time the annual report of the officers and directors of the Association will be
presented and such other business will be conducted as proposed by the Board of
Directors or presented from the floor.
The election of the Board of Directors and officers of the Association
shall also be held bi-annually at the general membership meeting.
Section 2. A meeting of the
general membership may be called at any time by any of the following:
A. the President or acting President
B. a majority of the Board of Directors
C. a petition signed by no less than the
number of members required for a quorum.
Section 3. Notice of any meeting
of the general membership or meeting of the Board of Directors shall be given
in accordance with procedures established so as to assure reasonable and
sufficient notice and fairness to those concerned. Notice shall state the place, date, and time of the meeting, the
general purpose for which the meeting is held and, in the case of a general
membership meeting in which a slate of members is being proposed for election
as officers and directors of the Association, the names, addresses, and
proposed offices for those members being proposed for election.
Section 4. At any meeting of the
general membership for which proper notice has been given, a quorum shall not
be less than one more than twice the number of total voting members of the
Board of Directors (Example: 12 voting board members X 2 + 1 = 25)
Section 1. All proceedings of
meetings of the Association and its Board of Directors shall be conducted
according to generally accepted practices of parliamentary procedure.
Section 2. The resolution of any
internal dispute or any grievance against the Association or its Board of
Directors shall be the responsibility of a mediation committee comprised of
three persons elected from the general membership.
The Board of Directors may
create and appoint standing or temporary committees with such authority and
responsibilities as it deems necessary for the accomplishment of the purposes
of the Association. Chairpersons of
standing or temporary committees shall be non-voting ex-officio members of the
Board of Directors, unless that person has also been previously elected as an
officer or regular Board member, and shall report directly to the Board of
Directors.
These bylaws may be amended at
any duly-convened general membership meeting of the Association by a two-thirds
vote of the members present, provided that prior notice of the proposed
amendment shall have been given to the members of the Association in accordance
with these Bylaws.
This Association may be
dissolved by the same procedure as that provided for amending the bylaws. All debts of the Association must be paid
and provisions made for the responsible disposition of any assets.
These bylaws adopted this 6th
day of March, 2001.